skip to main content

College of Medicine Administrative Updates

August 2017: Dean Update

Dear College of Medicine,

This strategic update provides more information about our new organizational structure, announces several recent hires and interim leaders for key positions, and defines new roles and responsibilities within the College of Medicine to help us more fully deliver on our promise of excellence for our medical students, faculty and staff, and for the state.

Each key leadership and organizational update within this installment directly correlates with our foundational principles and priorities, which honor the college's 40-year history, builds upon our land-grant service tradition, and allow us to serve as leaders in health care for the 21st century.

Leadership Updates

Kirk Joseph '84 will be joining the Health Science Center as the Senior Director of Development. In his new role, Kirk will also be working with the College of Medicine in identifying stakeholders who will partner with us to transform health care delivery, educate students and develop new knowledge through innovative research. Kirk comes to us from the College of Engineering's development team.

The role of Campus Dean has been renamed Associate Dean to align with Texas A&M titles for these leadership positions. These Associate Deans will continue to provide oversight of campus MD education, monitor effectiveness of the curriculum and its delivery, ensure grading is consistent and completed in a timely manner and oversee completion of student clinical rotations. This role serves as the primary advisor to the Dean of the College of Medicine regarding campus activity and reports directly to the Vice Dean of Education.

In addition to serving as Clinical Associate Professor in the new Department of Primary Care Medicine and as the new Associate Dean for Bryan-College Station, Jeremy Gibson, MD, has agreed to fill the role of Interim Associate Dean of Academic Affairs. Jeremy's leadership will be instrumental as we work to provide consistency and transparency in management across all campuses.

Emily Wilson, PhD, who currently serves as Professor in the Department of Medical Physiology and as Executive Associate Dean of the School of Graduate Studies, will also be adding the role of Associate Dean of Faculty and Interprofessional Education.Additionally, Emily will continue to serve as Assistant Vice President of Faculty Development and Interprofessional Education has been added to her portfolio for the Texas A&M Health Science Center. Emily brings a great deal of energy, enthusiasm and ideas for faculty development. Her efforts will improve our delivery of education excellence.

The Office of Medical Education has been renamed the Office of Evaluation and Assessment. Cayla Teal, PhD, will lead this new office as Interim Assistant Dean of Evaluation and Assessment. Cayla's team will help us deliver excellence by measuring the quality of education we provide and helping us continually improve curriculum.

Organizational Structure Updates

The following summary provides greater definition regarding the focus and functions of each major group on the organizational chart.

Office of Medical Education
The new Office of Medical Education is led by the Vice Dean of Education. The office is responsible for all aspects of medical education, across all campuses of the College of Medicine, and the delivery of medical education excellence to our students. A national search is ongoing for this important leadership position. Until the position is filled, Dr. Carrie Byington will serve in this role. All of the units described below will work collaboratively to ensure we deliver excellent education and care for our students.

Office of Evaluation and Assessment
This office will be responsible for the development and implementation of a master plan for course, student and faculty assessment processes to enable data-driven decision making for curriculum design. The Office of Evaluation and Assessment develops and implements strategic plans for curriculum mapping and alignment, assessment and evaluation, educational research, interprofessional education evaluation and peer evaluation programs. A key responsibility for this team is providing support and documentation for LCME and other accrediting agencies.

Admissions and Student Affairs
This office will be responsible for the student experience. The team will consist of the existing teams of Admissions and Student Affairs, as well as a new Events team. Governance Responsibilities include Management of Admissions Committee and Student Promotions Committees.

  • Admissions - Responsible for the recruiting and selection processes of students who are capable of succeeding in medical education and serving as medical doctors.
  • Student Affairs - Responsible for providing holistic support for medical students, to include: academic support to help ensure student success, student promotions, consistency in grading, student wellness (physical and mental) and student support (financial literacy, academic and mentoring).
  • Events - Responsible for events that span the student experience, from recruiting events through graduation, including the White Coat Ceremony, Match Day, and class meetings with the Dean and Senior Associate Dean of Student Engagement.

Academic Affairs
This office will be led by the Associate Dean of Academic Affairs who will provide oversight of all Academic Affairs across the campuses. This team is responsible for the delivery of academic excellence for medical students, from pre-clerkship through Graduate Medical Education. A key responsibility of the Academic Affairs team is monitoring and management of accreditation activities. The Academic Affairs team consists of the following three primary teams:

  • Curriculum - This team is responsible for meeting the instructional needs of students throughout their four-year experience, and for designing and implementing the recommendations of the curriculum committee. They coordinate pre-clerkship, clinical simulation exercises, and clerkship experiences.
  • Academic Technology - Responsible for meeting the technological requirements of a distributed campus model with centralized instruction. This team provides the resources that leverage technology to meet the needs of students and faculty.
  • Graduate Medical Education (GME) and Continuing Medical Education - This team leads GME program and federal/state funding management for College of Medicine residencies and helps meet the continuing education requirements for physician licensure.

Faculty Affairs
Faculty Affairs develops, implements and monitors policies, processes and procedures related to faculty. The Associate Dean of Faculty Affairs is the primary conduit of the college with the Texas A&M University Dean of Faculties, and will advise the College of Medicine Dean on all faculty issues and University policy. Faculty Affairs will lead the faculty appointment, hiring, retention, promotion, tenure, performance evaluation processes of faculty while ensuring alignment with TAMU policies and state/federal regulations.

Faculty Affairs is also responsible for guiding efforts to design, implement and assess initiatives that promote diversity. Additionally, Faculty Affairs is responsible for developing a climate of inclusion that empowers every student, faculty and staff to realize their highest potential. Governance Responsibilities include Management of Faculty Advisory and Tenure & Faculty Promotion Committees.

Faculty Development and Interprofessional Education
This new office will ensure faculty receive the support and training they need to deliver education excellence for students. Faculty Development will train and onboard new faculty members, lead workshops and trainings and provide continuing medical education. Faculty development programs will be designed and deployed to support all faculty members of the college including adjunct, clinical and tenure track. This is particularly important for growth areas like EnMed that require considerable coordination with several stakeholders.
Interprofessional Education will be responsible for driving the competency of faculty to conduct, model and advance opportunities for students in different health professions to train together in a variety of settings-classroom, clinical or experiential learning.

Research
This team is responsible for defining the strategic research priorities of the college, integrating research activities to maximize impact, increasing the college portfolio of NIH and other federally-funded research. The team ensures College of Medicine faculty, staff and students are compliant with national, state and university regulations regarding research and will work closely with the Health Science Center compliance office to ensure HIPAA compliance and data security. The team will be responsible for all Health Science Center core resources and will ensure that these are used widely. Additionally, this team is responsible for the oversight of graduate programs including the MD/PhD program. Governance Responsibilities include Graduate Instruction and Research Advisory Committees.

Finance and Administration
This office will lead the planning, coordination and submission of the annual budget. Additionally, this office will approve expenditures and ensure compliance with federal and state regulations, provide human resource oversight and serve as the business office for the college, providing advice and assistance with business plan development and negotiations.

Thank you for being a dedicated member of the College of Medicine. Your commitment to this institution is necessary as we navigate these changes. Together we can accomplish great things for our college, our students and the patients they will serve. Our purpose lies beyond the tasks we complete within these walls and I thank you for your support. I will maintain regular and transparent communication through the Strategic Updates platform as we continue to make necessary changes and updates to the organizational chart. If you have questions or feedback, please feel free to reach out to com@tamhsc.edu.

Thank you,
Carrie L. Byington, MD