• Step 1 - Contact the Texas A&M College of Medicine Office of CME prior to planning
    The activity director or their designee contacts Office of CME to plan an educational activity for AMA PRA Category 1 CreditTM; if desired, meet with CME coordinator to discuss.
  • Step 2 - Provides Office of CME with list of potential planning committee members and faculty (speakers, presenters, authors, etc).
    The list should include the following for each person: First and Last Name, Degree(s), Affiliation, Title, Telephone, Email.
    This list helps Office of CME determine which CME Disclosure forms need to be completed and helps to identify any potential conflicts of interest, which must be resolved prior to syllabus approval.

    Review applicable CME Policies and Procedures.
  • Step 3 - Submit a completed CME Summary and/or Application Form.
    Forms should be sent to Office of CME. It may take up to six weeks for approval. For programs submitted with less than six weeks, contact the Office of CME.
    Office of CME reviews application to ensure completion and provides feedback within five business days.
  • Step 4 - Upon approval the following information is sent via email to the activity director or designee
    Required Elements for Brochures, Syllabi, and/or enduring materials, Grant Letter of Agreement (LOA)*, Sign-in Template and/or CME Credit Attestation Form, Budget Template and Sample Evaluation, if requested.
    *Note: Submit grant letter(s) of agreement for review and Office of CME signature as soon as possible.
    Both the commercial supporter and Office of CME must sign the LOA prior to acknowledgement of support in any printed collateral or promotion.
  • Step 5 - Prepare and submit to Office of CME draft marketing materials (save-the-date card, brochure, email announcement, website, etc).
    Refer to CME FAQ to ensure that all CME information is included.
    Office of CME reviews and approves (Three business days following receipt).
  • Step 6 - Activity director and Office of CME work together to ensure all CME disclosures have been completed by planning committee members/speakers/authors.
    Office of CME will review the disclosure information for each individual and take necessary steps to resolve any potential conflicts of interest prior to the activity using the following options:
    • Option 1: Activity director and/or co-director complete a “Resolution of Conflict of Interest” form for each speaker who has disclosed financial relationships prior to presenting at the CME-certified activity. Completed forms must be provided to Office of CME prior to the activity.
    • Option 2: Speaker provides slides to the Office of CME for review prior to presenting at the CME-certified activity.
    Note: if the activity is internet-based or an enduring material, Office of CME will review and approve all content prior to the release of the activity.
  • Step 7 - Prepare and submit to Office of CME draft syllabus, enduring material, and evaluation.
    All CME disclosure forms must be received in order for materials to be approved.
    Office of CME reviews and approves (Five business days following receipt).
  • Step 8 – Following the CME activity, submit the following to Office of CME within 14 days.
    • Copy of participant list, depicting addresses, etc. of participants who request CME credit
    • Complete sign-in sheets or credit attestation forms for each day
    • Evaluation summary (separated by physicians and other healthcare professionals)
    • Three copies of the brochure, enduring materials, marketing materials and one copy of the syllabus/meeting folder
    • Final budget report, listing all income and expenses
    • Copies of commercial support grant checks and/or check numbers and date paid